Why stop using Google Sheets or Excel to conduct your job interviews?
The professional interview - an essential HR meeting in the development of your employees' skills - is too vital in the retention of your talents to entrust their management to tools from another era.
Classic spreadsheets have long been the epitome of professionalism and office skills. But let's face it, Excel or Google Sheets aren't all that great in terms of data integrity (updating as well as veracity). And to make matters worse, their cramped grids make it very difficult to verify and compile data. It's easy to feel lost on "the grid", like Sam Flynn, the hero of the movie Tron: Legacy, who is forced to explore a most inhospitable virtual world in order to thwart the plans of a masked computer program. In short, for your mandatory business meeting, we explain why it's high time to ditch that makeshift To Do List of old-fashioned spreadsheets and opt for a secure, centralized interface for intelligent data mining.
The professional interview on Google Sheets: hello security holes
Spreadsheet software is bad advice for conducting a performance review, primarily because it can compromise the integrity of your employee data.
Microsoft Excel is a veteran of business data processing, released in 1985, and allowing anyone to easily perform the kind of calculations once reserved for accountants and other statisticians. But the world's best-selling spreadsheet program has also contributed to the proliferation of bad calculations. As for Google's office suite - including Google Sheets - it was launched in 2006, so much for an eternity of computer innovation.
For example, according to a 2008 multi-study analysis, nearly 90% of spreadsheets contain errors. Indeed, "even after meticulous work, there are 1% errors - and even more - in all calculation cells," as Ray Panko, professor of IT management at the University of Hawaii and a leading figure in spreadsheet malpractice, states. Which is to say that "in spreadsheets with thousands of formulas there will be dozens of undetected errors." Serious damage to your credibility at your next weekly update.
Another detail is that these spreadsheets require manual data entry. Thus, it is up to the user to update his data, a process that is far from being systematized. So, in addition to the traditional human errors (typing errors, formulas, etc.), there is the failure to update the data. So many false or inaccurate elements that can seriously bias your HR decision-making power.
To top it all off, with their unintuitive interface for formulas and spreadsheets, finding an error takes time and generates fatigue .
With a solution like Elevo's, your data is more secure and can finally be updated in real time. No more debriefs with out-of-date data.
A professional interview on Google Sheets or the promise of administrative red tape
A professional interview is a legal obligation that requires rigor and organization, hence the need to rely on tools that facilitate data processing.
Using Google Sheets or Excel to plan and manage your performance reviews can be time consuming:
- Loss of time due to micro actions to be performed
- Waste of time finding solutions via HR Forums
But companies cannot be confined to isolated or fixed entities: spreadsheet data can be classified in multiple shared folders and be the responsibility of different departments or even subsidiaries. It's fair to say that such classification - or even non-harmonized fields - will not withstand geographic expansion. As a result, some data may be lost. This can make it difficult to meet the needs of individual and collective employees. In addition, the employee feedback In addition, the system must be archived, as must training requests, in order to justify the work of employees - the professional interview is equivalent to actual working time - and to comply with the law.
It's not natural to worry about hidden columns or emailing evaluation forms to the wrong employees. Yet in some companies, like Mintz + Hoke, the HR team is not only responsible for coordinating the delivery of employee, peer, and manager evaluations using spreadsheets, but also for collecting and redistributing these evaluations via email. This back-and-forth process has turned out to be an administrative headache and a major security issue.
With Elevo, you can finally say goodbye to the time and money wasted by archaic spreadsheet-based performance reviews. You canautomate tasks that have no added value, such as follow-up with employees who have not yet participated in their performance review. In this way, you can focus exclusively on the human aspect and follow-up, while the administrative aspect takes a back seat. This will improve your image as an HR manager when it comes to managing the professional interview. In addition, thanks to well thought-out partnerships with leading high-tech companies, you can carry out mass data transfers: when implementing such an HR solution, you do not need to re-enter your internal data such as those linked to your employee profiles.
In addition, with automatic notification of scheduled interviews and employees who have not yet taken part in their performance appraisal, you will no longer miss your deadlines and can meet your obligations before the performance appraisal deadline.
Data management on spreadsheet too complex for the follow-up of your professional interviews
A professional interview takes place every two years and allows the employee's current needs to be brought to the forefront in order to guide training and other corrective actions. But the professional interview is only one facet of the many HR interviews and evaluations that can be observed in companies. It is also used alongside the 6-year assessment or an onboarding and its related surprise report.
It sounds simple, yet in practice, it rarely is."The more systems there are, the more opportunity for error," said Kris Osborne, chief of staff at FinanceBuzz.
You probably know better than anyone how difficult and time-consuming it is to generate a report - like a database - from your spreadsheets.
First, becausesuch a spreadsheet is not well suited to database generation: despite multiple pages, the information generated via the hourglass function as with the If function fits on a single reference page.
Between the row and column numbering, in the end, the search for information is like a giant naval battle, except that you're the one who may sink in all that unverified data.
Data fields between systems may not match, requiring you to verify the data before running the reports. Blank spaces and special characters can turn a simple report into a multi-hour ordeal. Hassles that discourage HR teams from doing more with their data, such as conducting audits or providing managers with up-to-date employee engagement data.
Unlike a Google Sheets, where data - from different software - must be analyzed before being exported, and then cleaned up before being used, with Elevo, such operations are simplified while the data is centralized.
As you can see, having a modern HR solution with an intuitive interface and easily exploitable data can take the professional interview and the company into a new dimension. Thus, ensuring better data management of professional interviews makes better career management possible. The action also allows for more concrete and reliable actions, such as a training campaign based on reliable data and not on bad calculations.